Mobile can help you simplify the process of planning an expo or convention.

Imagine for a moment how challenging it is to plan a large convention. You have hundreds of attendees all under one roof, with countless speakers, simultaneous events, and you are charged with keeping everything organized and sticking to a strict schedule. Convention planning can be a high stress job, and the best planners are always searching for ways to make life easier for their team. If you regularly plan large events, there are several ways that text messaging can help you keep things running smoothly. Here are four ways convention planners can use text messages to simplify their lives.

Keeping Things on Schedule

There are often multiple events happening at once during a large convention. Moving people from Point A to Point B in order to stay on schedule can be challenging. Event planners can use bulk text messaging to communicate with conference attendees about the day's agenda, reminding them of start times for sessions they've signed up to attend. This can help reduce the instances of people arriving late or missing out on sessions altogether.

Communication among Team Members

If you regularly attend conventions, you can attest to the fact that they are often held in giant buildings. To give you an idea of how large these venues can be, the Boston-based Hynes Convention Center spans over 176,000 square feet. One of the biggest challenges for convention planners is staying in touch with their staff during their event. Team members are often spread out across large buildings, and convention planners can use text messaging to keep the lines of communication open with staff.

Increasing Audience Participation during Q&A Sessions

Question and answer sessions at large events are often fast-moving, and it's important to stay organized to keep these discussions running smoothly. As mobile technology has advanced, many convention planners have begun using text messaging to collect questions from the audience during Q&A sessions. Not only does this help encourage audience participation, it also helps you organize your sessions more effectively. It's an approach worth considering if you are looking for more effective ways to manage your question and answer discussions.

Gathering Attendee Feedback

Every convention planner wants feedback on their event. Input from attendees is helpful because it provides planners with valuable insights into what worked well for participants and what they can improve upon at their next event. Instead of gathering feedback solely via paper surveys, some event planners are using mobile to collect participant input as well. Text message polls can be set up quickly and sent to convention attendees. The process is simple and in many cases, feedback comes through almost immediately.

Text message polls can be used in addition to paper surveys to gather feedback from attendees.

Mobile technology can make your life as a convention planner much easier. Text messaging can help you keep things on schedule, improve communication among your team members, increase participation in panel discussions and Q&A sessions, or collect valuable feedback from your attendees. Are you interested in working with a mobile communications provider to help your events run more smoothly? Try Club Texting for free today.